Requirements to use Service

• Client should already have an account with Licensing at EntrustedMe.com.
  • To create an manage account login to https://licensing.entrustedme.com
• A Provisioned Server with EntrustedMe.com
  • If a Provisioned Server is not there you need to request it from the same site https://licensing.entrustedme.com
• Client should have sufficient Balance in there Wallet to support a meeting/event

Important Features

• This Product supports a lot features, some of them as follows:
  • Main Back Office Application:
    • Multi lingual with Right To Left Support (Like Arabic, Hebrew etc.).
    • 100% Responsive web-site
    • Creation and Management of Companies
    • Creation and Management of Meetings
    • User Role Assignments (in case of new back office users)
    • Dashboard: Showcase the Quorum and Results Charts
    • Dashboard contents updated live
    • Generic Investor Data Upload – Would work with any exchange data
    • Add observer customers like Regulator, Auditor etc.
    • Define Rules and Regulation for each meetings
    • Setting up of additional locks/controls to control this event
    • All actions are audit tracked and can be checked via Audit Report
    • Proxy Support, Controls on Proxy Percentage is available
    • Proxy Special Nominee Support
    • System wide broadcast and Messaging Services
    • SMS/Email enabled or remote customers
    • Complex Reports is supported with 6 built in reports
    • Support of Inhouse, Virtual and Hybrid Events and Meetings
    • Live Streaming Support (Free and Paid Services available)
    • BOD Directors Meeting via Collaboration tool kit to share screens as well
    • Calendar Support for entire lifetime of the event.
    • Attendance and Voting Support
    • Regular Shareholder Management
    • Dashboard to show Quorum and Resolution Voting Results
    • And Many More Features..
  • e-Voting for Virtual Shareholders
    • Multi lingual with Right To Left Support (Like Arabic, Hebrew etc).
    • 100% Responsive web-site
    • Onboarding with shareholder document upload
    • ID and Invitation Letter Upload
    • Backoffice process to approve these remote users
    • Self Proxy Support for new investors with no email or mobile data in uploaded data
    • Regular email and SMS Update on the status of attendance
    • PRE Attendance Support
    • PRE Voting Support
    • Smart Handling of Shareholders who change their holding before meeting date
    • Online Live Broadcast Support
    • Completely Responsive Web-site
    • Can run on virtually any device and any smartphone with modern browser support.
    • Proxy: Virtual Onboarding
    • Proxy : Adding and approval of Shareholders a Nominees
    • Proxy : Special Nominee Attendance Voting Process
    • Proxy : Separate screens to manage individual Nominees
    • And Many More Features..
  • Define and update any SMS/EMAIL notifications sent on the meeting day
  • Well defined EMAIL And SMS Templates
  • Completely Customizable as part of clients theme requirements
  • All Messages/Labels/Look and Feel items can be modified with Regular Provisioning Cost
• Privacy
  • Each client is given s separate instance to keep the data and application
  • Data and networks not shared
  • Hosting on AWS Cloud and in sovereign jurisdiction, if AWS datacenter is available in your country.
  • Database backups provided from time to time to ensure your data is also available at your datacenter too (if required)
• Regulatory Compliance
  • All the Corporate Actions (AGM/EGM/Dividends/Rights Issue) etc. require Regulatory Approvals. System has adequate reports to address all requirements
  • Please note that I- f a geography is new – Compliance changes may take time.
  • We are focused to provide you 100% free coverage to any new or updated regulatory compliance with respect to processes under our fair change policy.
• Live Support
  • On select geographies – an onsite consultant can be shared to help with managing the meeting
  • On select geographies and with additional cost, a meeting organizer can also be provided for 100% virtual meetings.
  • There are 2 kinds of support, One is technical where we share our WhatsApp Business account number to clients to raise any issue.
  • Individual Shareholders also can get in touch with us provided if the client business representative cannot resolve the issue.
  • On select geographies – and for 100% Virtual Meetings, EntrustedMe Consultants can be signed up for professional support on Meeting Day.
• Pricing
  • There are 2 kinds of cost applicable while using GEMS.
  • First is the hosting charges (that is charged per year)
    • This charge is applicable to keep your server alive and with all history properly preserved.
  • Second is the per event license (this has to be purchased before the event).